Are You Ready for the E-Way Bill and FOIS Integration?

The integration of the Freight Operation Information System (FOIS) of Indian Railways with the E-Way Bill (EWB) system via Application Programming Interfaces (APIs) marks a significant advancement in the transportation of goods. This integration necessitates the accurate entry of Railway Receipt Numbers (RR No.) or electronic Railway Receipts (eT-RRs) into the EWB system to ensure smooth operations and avoid discrepancies.

Applicability

Taxpayers transporting goods via Indian Railways using the FOIS must enter the RR No./eT-RRs correctly in the EWB system. The format for these entries has been standardized to maintain consistency and accuracy.

Steps for Updating Part-B of EWB for Rail Transportation

For Suppliers with Pre-existing E-Way Bills:
- If goods are transported from the factory to the railway station and then by rail under FOIS, follow these steps:
  - Update Part-B of the E-Way Bill using the “Multi-Transport Mode” option on the EWB portal.
  - Select “Rail” as the mode of transport.
  - Enter the corresponding RR No./eT-RRs when prompted by the system.

Format for Entering RR No./eT-RRs

For goods transported via FOIS, the RR number should be entered in the following format:

Format: F<FromStationCode><RR No>
Example: If the goods are dispatched from station SJWT and the RR number is 123456789, it should be entered as FSJWT123456789.

Validation Process

After entering the RR No./eT-RRs into the EWB system:

The system will validate the RR No./eT-RRs against the data received from FOIS.
If a mismatch is detected or the RR No./eT-RRs is not found in the database, an alert will be generated. It is crucial to ensure the correct entry to avoid future discrepancies.

Importance of Accurate Entry

Accurate entry of RR No./eT-RRs is essential for:

Smooth tracking and verification of goods transported via Indian Railways.
Facilitating the validation process and avoiding unnecessary delays or complications.

FAQ on E-Way Bill and Railways

How is the E-Way Bill system integrated with Indian Railways?

The E-Way Bill system has been integrated with the Freight Operation Information System (FOIS) of Indian Railways through Application Programming Interfaces (APIs). This integration allows for seamless tracking and validation of goods transported by rail.

What is an RR No./eT-RRs?

RR No. stands for Railway Receipt Number, and eT-RRs refers to electronic Railway Receipts. These numbers are used to track and document goods transported via Indian Railways.

How should RR No./eT-RRs be entered in the EWB system?

The RR No./eT-RRs should be entered in a standardized format in the EWB system. The format is F<FromStationCode><RR No>. For example, if the goods are dispatched from station SJWT and the RR number is 123456789, it should be entered as FSJWT123456789.

What steps should be followed to update Part-B of the EWB for rail transportation?

For goods transported from the factory to the railway station and then by rail:
1.Update Part-B of the E-Way Bill using the “Multi-Transport Mode” option on the EWB portal.
2.Select “Rail” as the mode of transport.
3.Enter the corresponding RR No./eT-RRs when prompted by the system.

How does the EWB system validate RR No./eT-RRs?

The EWB system validates the entered RR No./eT-RRs against the data received from the FOIS. If there is a mismatch or the RR No./eT-RRs is not found in the database, an alert will be generated.

What should I do if there are discrepancies in entering RR No./eT-RRs?

If there are discrepancies, taxpayers should raise a ticket with the support team, clearly mentioning the RR No./eT-RRs. This will help resolve the issue promptly.

Who should follow these guidelines?

Taxpayers transporting goods via Indian Railways using the FOIS system should adhere to these guidelines to ensure compliance and smooth operations.